Paperless Archive System

File Archive Storage Tool (F.A.S.T.)

F.A.S.T. is RDA’s File Archive Storage Tool for electronically archiving system generated reports and other documents. This low cost solution for improving document storage and workflow provides the necessary tools for scanning, indexing, storing, retrieving, and managing valuable documents.  F.A.S.T. reduces redundant procedures such as indexing and filing. F.A.S.T. increases office space while decreasing overhead costs by removing large bulky filing cabinets.  F.A.S.T. increases document storage capabilities while reducing the need to print.

If elected, F.A.S.T.’s “AutoMagical” feature will automatically archive system-generated reports that require the setting of flags. As an added feature for XPERT users, F.A.S.T. can associate archived documents right into the XPERT Maintain Masters. For example, archive system generated payroll checks and direct deposit transmittals right into the individual Employee Masters and Job Pay Masters. Archive vendor invoices right into the Vendor Invoice Masters. This saves valuable time in the event a payroll check, direct deposit transmittal, or invoice requires retrieval.

Password-protect your sensitive documents and restrict access to only authorized users. Couple F.A.S.T. with the valuable RDA Backup Service to safeguard your data and source documents in an off-site secure location.

Features:

  • Long-Term Value
  • Smooth Integration with Existing Applications/Modules
  • Document Access Restricted to Authorized Users
  • Automatically Archive Reports Requiring Flag Setting
  • Fast, User Friendly Document Search and Retrieval
  • Decreased Cost and Increased Productivity
  • Search and Retrieve from Individual Workstations
  • Increased Organization
  • Central Location Storage
  • Technical Support
  • Reduce Storage Space Costs
  • End-User Documentation Comprehensive Training
  • Long-Term Document Preservation
  • Integrated with XPERT and MBGUI
  • Eliminate Document Loss
  • Email Payroll Deposit Transmittals to Employees

Example Reports to Archive:

  • Payroll Tax Reports
  • Payroll Deduction Reports
  • Personnel Demographic Report
  • Monthly Payroll Processing Reports
  • W2s
  • Trial Balance
  • Audit Trails
  • 1099s
  • Posting Reports
  • Distribution Reports
  • Fixed Asset Reports
  • Leave Reports
  • Payroll Deposit Transmittals
  • Budget Preparation Reports

Example Source Documents to Archive:

  • Birth Certificates
  • Driver's Licenses
  • Certifications
  • Passports
  • GED
  • I-9
  • Social Security Card
  • Purchase Orders
  • Invoices
  • Bank Statements
  • Resumes
  • Employment Applications

With F.A.S.T., keep old reports and documents that would normally be housed in several filing cabinets in one easy-to-search database.

The F.A.S.T. software contains tools for scanning, indexing, storing, retrieving and managing valuable reports, such as W2s, Leave reports and fixed asset reports and documents, like driver’s licenses, invoices and bank statement. Easily search and retrieve information from individual workstations. And password protection restricts access to authorized users, safeguarding valuable and sensitive information.

F.A.S.T. gets you back to using data instead of managing it, by reducing the need for indexing and filing, lowering storage costs, centralizing information and eliminating document loss.